Application tracker template for master's, PhD and postdoc
Download an application tracker template with the eight columns that matter.
Free application tracker spreadsheet
Eight columns and example rows, as a CSV for Excel, Numbers or Google Sheets.
PhD in machine learning for biology
Imperial College London
- Professor
- Named in the advert
- Funding
- Fully funded studentship
- Deadline
- 15 Jan 2027
- Documents
- CV, research proposal, 2 references
- Status
- Interview
- Notes
- Interview on Thursday. Reread their 2025 paper.
Doctoral position in computational biology
ETH Zurich
- Professor
- Emailed 2 Oct, replied
- Funding
- Salaried position
- Deadline
- 1 Dec 2026
- Documents
- CV, motivation letter, transcripts
- Status
- Applied
- Notes
- Second referee confirmed.
MSc in data science
TU Delft
- Professor
- Not needed
- Funding
- Applying for a scholarship
- Deadline
- 1 Feb 2027
- Documents
- CV, motivation letter, IELTS
- Status
- Preparing
- Notes
- IELTS booked for 9 Dec.
| Programme / position | University | Professor | Funding | Deadline | Documents | Status | Notes |
|---|---|---|---|---|---|---|---|
| PhD in machine learning for biology | Imperial College London | Named in the advert | Fully funded studentship | 15 Jan 2027 | CV, research proposal, 2 references | Interview | Interview on Thursday. Reread their 2025 paper. |
| Doctoral position in computational biology | ETH Zurich | Emailed 2 Oct, replied | Salaried position | 1 Dec 2026 | CV, motivation letter, transcripts | Applied | Second referee confirmed. |
| MSc in data science | TU Delft | Not needed | Applying for a scholarship | 1 Feb 2027 | CV, motivation letter, IELTS | Preparing | IELTS booked for 9 Dec. |
Example rows
Or track every application in ApplyKite.
Start with the template, then let ApplyKite keep it.
Eight columns, from programme to notes, with example rows.
Sign in and track openings, scholarships or professors. Your Twin can save them too.
One status each, from first email to offer. Applied ticks your roadmap.
See what you made for it, its eligibility check, your notes and what happened.
- Programme / positionWhat you're applying to
- UniversityWhere it is
- ProfessorWho you'd work with
- FundingHow it's paid for
- DeadlineWhen it closes
- DocumentsWhat it asks for
- StatusWhere you are
- NotesDates, names, next step
What should an application tracker include?
A master's, PhD or postdoc application tracker needs one row per application: the programme, university and professor, the funding, the deadline (a studentship can close first), the documents it asks for, a status and notes. The status column shows what needs you this week. ApplyKite's free template has these eight columns; sign in and it keeps every opening and professor you save, with its deadline and notes.
Everything for one application.
Open any application to see its documents, eligibility check, notes and history.
Imperial College London Interview · deadline 15 JanMade for this
- Statement of purpose
- Research proposal
- Email to the professor
Eligibility
3 of 4 met · IELTS to retake
Note
Interview on Thursday. Read the 2025 paper again.
From first email to offer.
See where every application stands, and pin up to five to keep them on top.
PhD in machine learning for biologyImperial College LondonInterview15 Jan
Doctoral position, computational biologyETH ZurichApplied1 Dec
Professor of molecular biologyUniversity of EdinburghIn contact
MSc in data scienceTU DelftSent email28 Feb
One list for your whole application.
Questions
What is an application tracker for master's, PhD and postdoc?
The application tracker keeps every master's, PhD and postdoc application in one place. Use the free tracker template to see which columns matter, from deadline to documents. Sign in and ApplyKite keeps the list for you: every opening and professor you save, with its status, deadline, notes and the documents you made for it.
Should I use a spreadsheet or an app?
A spreadsheet works for a handful of applications. Once you follow professors, deadlines and documents for each one, an app that keeps them together saves time: ApplyKite keeps every opening and professor you save with its status, deadline, notes and documents.
Is the application tracker free?
Yes. The template is free, and the tracker in ApplyKite is free to start with an account. Everything you save while you search lands in it.
How many PhD programmes should I apply to?
Most students apply to between five and ten, chosen for fit with the supervisor and the funding rather than for rankings alone. More applications take more time, so a tracker helps you keep each one strong.
Can I track professors as well as programmes?
Yes. In ApplyKite you can save professors next to openings and scholarships, and keep notes on when you wrote to them and what they said.
Does ApplyKite submit my applications?
No. You apply yourself, on each university's own site. The tracker keeps your status and documents in one place so nothing is missed.