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University of Pennsylvania
Top university
3 days ago
Training Grant Specialist in NIH T32 Educational Programs and Research Administration University of Pennsylvania in United States
Degree Level
not provided
Field of study
Management
Funding
This is a full-time staff position with an annual salary range of $65,628–$70,000. University benefits include healthcare, dental, vision, life insurance, retirement plans, paid time away, professional development resources, and tuition assistance for eligible employees and their families. The position is not a student scholarship or traineeship.
Country
United States
University
University of Pennsylvania
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About this position
The University of Pennsylvania’s Perelman School of Medicine is seeking a Training Grant Specialist of Educational Programs to coordinate complex NIH-supported training grant activities.
The role focuses on administration of institutional NIH T32 training grants, including competing and non-competing applications, progress reports, trainee appointments, and related documentation. The specialist will manage overlapping grant deadlines, develop project timelines, track deliverables, coordinate materials, and maintain grant-related information in eRA Commons, Airtable, and other institutional systems.
The position also supports trainee funding and educational administration. Responsibilities include coordinating tuition payments and billing, preparing invoices, reconciling records, managing educational, research, and travel allowances, allocating trainee slots, verifying funding sources, and preparing appointment documentation. The specialist will work closely with principal investigators, trainees, faculty, departmental business offices, students, and university administrators.
Additional work includes coordinating annual umbrella IRB submissions and renewals through the eIRB system, interpreting NIH policies and regulatory guidance, supporting T32 compliance, and organizing meetings of external advisory committees. The position offers an opportunity to contribute to research training infrastructure in a major health-sciences environment while supporting interdisciplinary educational programs at Penn.
Funding details
This is a full-time staff position with an annual salary range of $65,628–$70,000. University benefits include healthcare, dental, vision, life insurance, retirement plans, paid time away, professional development resources, and tuition assistance for eligible employees and their families. The position is not a student scholarship or traineeship.
What's required
A bachelor's degree with 3–5 years of experience in the biological, physical, or social sciences, or an equivalent combination of education and experience, is required. Candidates must have database management experience, advanced Microsoft Access and Excel skills, grant application or proposal development experience, and project management experience under strict timelines. Strong analytical, written, and oral communication skills, the ability to work independently and collaboratively, multitasking ability, professionalism in challenging situations, and the ability to support a diverse faculty, staff, and student community are essential. Preferred qualifications include 3–5 years of grant writing, research development, or research administration experience; experience in a large university health-sciences or medical-school environment; and familiarity with NIH funding mechanisms, particularly T32 programs. Background checks may be required after a conditional offer.
How to apply
Review the position details and submit an application through the University of Pennsylvania Workday careers portal using the provided application link. Prepare documentation demonstrating the required degree, grant administration, database, Microsoft Access/Excel, and project management experience.
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Review drafts and confirm requirements with the university.