Administrative Assistant position Rutgers, The State University of New Jersey in United States

Details

Posted: Unknown

Location:

Salary:

Summary:

Summary here.

Details

Posted: 11-Sep-25

Location: New Brunswick, New Jersey

Internal Number: 256079

Position Summary:

Rutgers, The State University of New Jersey, is seeking an Administrative Assistant for the the School of Communication and Information (SC&I). Under the supervision of the Senior Administrative Assistant Supervisor, this position provides confidential and essential administrative support to faculty in their teaching, research, and administrative functions.
Among the key duties of this position are the following:

• Serves as primary preparer for all purchasing (requisitions, check requests, etc.) and expense reimbursement for all school faculty.
• Provides guidance to faculty on procedures and rules.
• Ensures that Rutgers' purchasing system is used whenever possible to pay a vendor.
• Prepares travel advances, travel orders, lost receipt forms, expense justifications and exceptions, and per diem forms as needed.
• Assists faculty members, lecturers, and TAs in preparation of syllabi, book orders, conference arrangements, and other administrative needs.
• Creates, prepares, and distributes information on rosters, schedules, grading, and other items.
• Advises all faculty and instructors on policies and procedures.
• Notifies and reminds faculty of deadlines so that tasks are completed in a timely manner.
• Assists in the administration of personnel actions for all hires/reappointments/terminations/ad hoc salary changes, etc., for full-time faculty, part-time faculty, student workers, and salaried project positions at SC&I, including processing forms and data entry in the HCM system.
• Assists faculty, lecturers, and graduate students with event logistics, including scheduling and setting up rooms, ordering catering and supplies, sending out announcements, and other logistics.

Minimum Education and Experience:

• Bachelor's degree in accounting, finance, business administration, or a related field or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of business office practices.

City: New Brunswick

State: NJ

Equipment Utilized:

• Desktop and laptop computers.
• Typical and office software, including word processing, database, and spreadsheet applications Web applications, including school-specific, university-wide, and public systems.
• Expected to use and be familiar with copier machines, fax, and other office equipment.

Physical Demands and Work Environment:

• This position will be required to lift boxes and other items up to 25 pounds.
• Must be able to participate in room set up for events including moving tables and chairs.
• Move mobile furniture such as tables on wheels or folding chairs.

Posting Number: 25ST1539

Create a Job Match for Similar Jobs
About Rutgers University
Rutgers, The State University of New Jersey, is a leading national public research university and the state's preeminent, comprehensive public institution of higher education. Rutgers is dedicated to teaching that meets the highest standards of excellence; to conducting research that breaks new ground; and to turning knowledge into solutions for local, national, and global communities. As it was at our founding in 1766, the heart of our mission is preparing students to become productive members of society and good citizens of the world. Rutgers teaches across the full educational spectrum: preschool to precollege; undergraduate to graduate and postdoctoral; and continuing education for professional and personal advancement. Rutgers is New Jersey's land-grant institution and one of the nation's foremost research universities, and as such, we educate, make discoveries, serve as an engine of economic growth, and generate ideas for improving people's lives.
Connections working at Rutgers University
More Jobs from This Employer
https://main.hercjobs.org/jobs/21658384/administrative-assistant
Return to Search Results